Club Website Overview

Create a Free Website for Your Club

Learn how to give your club an auto-updating public website on OurClub.site, complete with visitor tracking, at no additional cost.

What Is the Club Website?

The Club Website feature gives your club a free, professional public website on OurClub.site. Your website automatically stays up to date with information from The Club Schedule — when you publish a new schedule, update your club settings, or change officer assignments, your public website reflects those changes without any extra work.

Your website address will look like: yourclubname.ourclub.site

Currently available for: Toastmasters clubs only. Support for additional organization types is coming in the future.

What Visitors See on Your Website

Your public website includes three pages:

Home Page

• Your club name, meeting day, time, and location
• A “Next Meeting” spotlight showing the date and speakers
• Your “About Our Club” description
• Club leadership (officers you choose to display)
• An announcement banner (if you have one active)

[Screenshot: Public club website home page showing the hero section with meeting details, next meeting spotlight, and about section]

Schedule Page

• Upcoming meetings from your published schedule
• Role assignments for each meeting (member names and roles)
• Automatically updates when you publish a new schedule

Visit Us Page

• Meeting details (day, time, format, location)
• Parking and arrival instructions (if you have provided them)
• A “What to Expect” guide for first-time visitors
• A contact form where visitors can submit their name and email

When a visitor fills out the contact form, they appear in your Visitor Tracking dashboard inside The Club Schedule. See Track and Manage Club Visitors for details.

How Auto-Updating Works

Your club website pulls information directly from The Club Schedule. You do not need to update the website separately — it stays current automatically:

• Next meeting date and speakers — Comes from your published schedule. Changes when you publish a new schedule.
• Meeting day, time, and location — Comes from Club Settings. Changes when you update club settings.
• Meeting format (in-person, online, hybrid) — Comes from Club Settings. Changes when you update club settings.
• Zoom link — Comes from Club Settings. Changes when you update club settings.
• Upcoming schedule and role assignments — Comes from your published schedule. Changes when you publish a new schedule.
• Officer names — Comes from Club Website settings. Changes when you change officer selections.
• About text and announcements — Comes from Club Website settings. Changes when you save website changes.

Key point: The most important thing you can do is keep your schedules published and your club settings accurate. Your website takes care of the rest.

Quick Start: Set Up Your Website in 5 Steps

Step 1: Open Website Settings

1. Log in to The Club Schedule as a club officer
2. In the left sidebar, expand the Club Website section
3. Click Website Settings

[Screenshot: Left sidebar navigation showing the Club Website section expanded with Website Settings and Visitors links]

Step 2: Choose Your Web Address

1. In the Website Address field, type the subdomain you want (for example, bigdtoastmasters)
2. Your full address will be: yourname.ourclub.site

Only letters, numbers, and hyphens are allowed. The address cannot start or end with a hyphen.

Step 3: Pick a Template and Add Content

1. Choose a Template Style from the three available designs:
   • Classic — Traditional and warm, with serif headings
   • Modern — Clean and minimal
   • Bold — High contrast with a dark color scheme
2. Write a short About Our Club description
3. Optionally add an Announcement Message and check “Show Announcement” to display it

Step 4: Save Your Settings

1. Fill in any additional sections you want (parking info, arrival instructions, officer display)
2. Click Create Website (or Save Changes if editing)

Your website is saved in draft mode. It is not publicly visible yet.

Step 5: Publish Your Website

1. Scroll to the bottom of the page
2. Click the Publish Website button
3. Your website is now live at your chosen address

You will see a confirmation message: “Your website is now live at yourname.ourclub.site”

[Screenshot: Website setup page showing the Publish Website button and the confirmation message after publishing]

What Happens After You Publish

Once your website is live:

• Visitors can find you at your ourclub.site address
• Search engines can index your website (a sitemap is automatically generated)
• Your club appears in the OurClub.site club directory at ourclub.site, where anyone can browse and search for clubs by state
• Visitor contact form submissions appear in your Visitor Tracking dashboard
• Content stays current as you publish schedules and update club settings

You can unpublish your website at any time to take it offline, and republish whenever you are ready.

The Club Directory

All published club websites are listed in a searchable directory at ourclub.site. Visitors can:

• Browse all active clubs
• Filter by state
• See each club’s name, city, state, meeting day, time, and format
• Click through to visit any club’s website

Your club is automatically added to the directory when you publish your website and removed when you unpublish.

Next Steps

• Set Up and Customize Your Club Website — Detailed guide to every website setting
• Track and Manage Club Visitors — Learn to use the visitor tracking CRM
• Club Settings Overview — Make sure your meeting details are accurate
• Creating and Publishing Schedules — Keep your website up to date by publishing schedules