Scheduling, simplified

Take the headache out of planning your meetings

Simple, powerful scheduling for clubs like Toastmasters. Role assignments, confirmations, attendance, and history in one place.

The problem

Scheduling a club meeting should be simple. It rarely is. You juggle spreadsheets, emails, and last‑minute changes while trying to keep things fair.

Who did what, when?

Tracking participation history takes too much time.

Have they done that role yet?

Fair rotation is hard when records are scattered.

Will they be there?

Attendance affects every assignment you make.

The solution: The Club Schedule

Reduce the time you spend building schedules. Let members interact with assignments so meetings run smoothly.

Role scheduling
Assign and rotate roles fairly. You will have the option to define how roles are assigned.

Member interaction
Members can confirm, reject, or claim roles.

Absence Management
Members can mark themselves absent ahead of time so they do not get scheduled for an upcoming meeting.

Reports and history
Know who did what and when.

Custom Role Definitions
Clearly define who can be assigned to a role. Allows you to require members to have done specific roles before being assigned to a more complicated or intense role.

How it works

Set it up once, then let members do the routine work of accepting, declining, or claiming roles.

Step 1

Configure meeting details

Meeting day, time, roles, and rotation rules.

Step 2

Add members and dates

Import members, set upcoming dates, mark expected absences.

Step 3

Publish the schedule

Members confirm or reject roles, or claim open ones if enabled.

Why clubs love it

No more spreadsheets

Everything lives in one place, always current.

No more chasing members

Notifications and responses are built in.

No more confusion

Everyone knows their role before the meeting.

One simple subscription

No free trial gimmicks. No hidden costs. One price, everything included.

TBD

Unlimited meetings and members per club.

Current Timeline

The Club Schedule is being worked on as of September 16, 2025. We currently expect some sort of trial bases to begin in the December 2025 time frame. If you would like to be included in the trial, please email trial@theclubschedule.com.

At the time pricing has not been fully determined. However, we hope that the monthly cost will be in the $79-$99 a month range. Things could change, so don't get attached to that number.