Stop Wrestling With Toastmasters Scheduling
The Club Schedule keeps your club running smoothly with meeting schedules that build themselves, confirmations
that stick, and reminders that actually go out on time. Spend minutes, not nights, getting ready for your next
meeting.
Set up your club
Import members, define roles, and customize meeting settings so the system mirrors how your club actually runs.
Generate schedules in seconds
When you’re ready, choose the meetings to fill and The Club Schedule instantly balances experience, fairness,
and availability.
Keep members engaged
Send targeted reminders, collect one-click confirmations, and adjust assignments with confidence.
Smart Role Rotation, Zero Guesswork
Let The Club Schedule pick the ideal Toastmaster, evaluator, or speaker based on experience, availability, and prerequisite checks. Placeholder slots appear automatically when headcount runs short, so you never discover an empty agenda on meeting day.
Flexible Meeting Planning for Real Clubs
Weekly, bi-weekly, monthly, or custom meeting series all live in one dashboard. Adjust time zones, schedule length, special dates, and role-claiming rules without waiting on support tickets.
Officer Controls Without the Headaches
Create or edit club roles, manage prerequisites, and guard permissions in clicks. A guided registration pipeline blocks duplicate club submissions and protects member data the moment you sign up.
One-Click Member Confirmations
Assignment emails ship with “Confirm” or “Decline” buttons that work instantly—no passwords. Members reach a thank- you screen, your dashboard updates immediately, and accountability stays high without nagging.
Email Outreach That Actually Lands
Target all members, unconfirmed members, or confirmed participants with live recipient counts. Background processing keeps the site responsive while tracking sends, errors, and delivery rates for a complete audit trail.
Built for Multi-Club Leaders
Officers juggling multiple clubs switch contexts with a click. Every page respects your selected club so updates, emails, and assignments always land where they should.
Proof of Reliability
Automated email jobs run behind the scenes with real-time success metrics and error logging, so you always know what reached members. Personally identifiable details stay masked in the audit trail—protecting privacy without sacrificing oversight.