Pathways Tracking

Track your Toastmasters Pathways progress including role completions, presentations, and speech projects – all integrated with your club schedule.

What is Pathways Progress Tracking?

Pathways Progress Tracking helps you monitor your journey through Toastmasters Pathways levels. It tracks:

• Role completions – Automatically tracked when you perform roles at club meetings
• Presentation requirements – Track presentations from the Better Speaker Series and other programs
• Speech projects – Log your Icebreaker, evaluation speeches, and other speech projects
• Level progress – See how close you are to completing each Pathways level

The feature integrates with your club schedule, so when you serve as Evaluator, Timer, or other meeting roles, those completions are automatically credited toward your current Pathways level.

Your My Pathways dashboard shows:

• Your active path enrollments – Each path you’re currently working through
• Progress bars – Visual indicators showing role and presentation completion
• Current level – Which level you’re on for each path
• Enroll in a Path button – Start tracking a new path

[Screenshot: My Pathways dashboard showing enrolled paths with progress bars]

Enrolling in a Path

To start tracking your progress on a Pathways path:

1. From My Pathways, click Enroll in a Path
2. Select the path you want to track (e.g., Dynamic Leadership, Presentation Mastery)
3. Click Enroll in Selected Path

You can be enrolled in multiple paths simultaneously. This is helpful if you’re working on more than one path at the same time.

[Screenshot: Path enrollment page showing available paths]

Understanding the Level Detail Page

Click View Details on any enrolled path to see your detailed progress for that level. The Level Detail page shows:

Role Requirements Section

Lists each role you need to complete for the current level:

• Check mark – Shows completed roles
• Progress count – Shows how many times you’ve completed each role (e.g., “2/3 completed”)
• Completion dates – When each role was completed
• “Manual” badge – Indicates roles that must be recorded manually
• “OR” groups – Some requirements let you choose between different roles (e.g., “Complete ANY ONE: Evaluator or General Evaluator”)

Presentation Requirements Section

For paths that require presentations (like Better Speaker Series modules), this section tracks:

• Which presentation series are required
• How many presentations you’ve completed from each series
• Record Presentation button to log a new presentation

Speech Projects Section

Track your speech projects (Icebreaker, Evaluation and Feedback, etc.) for this level. Each speech shows:

• Project name – The official Pathways project name
• Speech title – Your title for the speech
• Requested time – How long your speech should be
• Status – Delivered date, scheduled meeting, or “Not yet scheduled”

[Screenshot: Level Detail page showing role requirements, presentations, and speech projects sections]

Adding Speech Projects

To add a speech project to track:

1. From your Level Detail page, click Add Speech
2. Enter the Project Name (e.g., “Icebreaker”, “Evaluation and Feedback”)
3. Optionally add a Speech Title (your title for the speech)
4. Enter the Requested Time (e.g., “5-7 minutes”)
5. Click Add Speech Project

Linking a Speech to a Meeting

If you’re scheduled as a Speaker for an upcoming meeting, you can link your speech project to that meeting. This helps the Toastmaster see your speech details when planning the meeting.

1. When adding or editing a speech project, find the Link to Meeting dropdown
2. Select the meeting date where you’ll deliver this speech
3. The dropdown only shows meetings where you’re assigned as a Speaker

Recording a Completed Speech

After you’ve delivered a speech, update the record:

1. Click Edit on the speech project
2. Enter the Date Delivered
3. Click Save Changes

Speeches with a delivery date are highlighted in green to show they’re complete.

[Screenshot: Add Speech Project form showing all fields including Link to Meeting dropdown]

How Role Completions Are Tracked

Role completions come from three sources:

Auto (Automatic)

When you complete a meeting role through The Club Schedule (Evaluator, Timer, Grammarian, etc.), it’s automatically credited to your current Pathways level. You don’t need to do anything – the system tracks it for you.

Manual

Some roles aren’t tracked through regular meetings and must be recorded manually. These are marked with a yellow “Manual” badge. Examples include:

• Outside Evaluator (evaluating at another club)
• Mentor
• Specialized roles performed outside your club

To record a manual role completion:

1. Click Record next to the role requirement
2. Enter the Completion Date
3. Optionally add Notes describing what you did
4. Click Record Completion

Transfer

Officers can transfer role history from before you started using The Club Schedule. These appear with a “transfer” badge. See the officer section below for details.

Advancing to the Next Level

When you’ve completed all requirements for your current level, a green Advance to Level X button appears at the top of the Level Detail page.

1. Verify all requirements show as complete
2. Click the Advance to Level X button
3. You’ll move to the next level and start tracking those requirements

Unenrolling from a Path

If you need to stop tracking a path:

1. Go to the Level Detail page for that path
2. Click the red Unenroll button
3. Confirm your choice

Your progress is saved, so if you re-enroll in the path later, you can continue where you left off.

Speech Details for Toastmasters and Officers

When viewing a published schedule, club officers and the assigned Toastmaster of the Week see a microphone icon on each meeting. This provides quick access to speech details for that meeting.

To view speech details:

1. Navigate to a published schedule
2. Click the microphone icon on any meeting date
3. A popup shows all scheduled speakers and their speech information

The speech details popup shows:

• Speaker name
• Speech title
• Requested time (e.g., “5-7 minutes”)
• Path and level (e.g., “Dynamic Leadership – Level 2”)

This helps the Toastmaster plan meeting timing and know what evaluators should focus on.

[Screenshot: Schedule view showing microphone icon and Speech Details popup]

For Club Officers

Club officers have additional capabilities for managing Pathways progress across all members.

Pathways Admin Dashboard

Officers see a Member Dashboard button on their My Pathways page. This opens the Pathways Admin Dashboard showing:

• All club members with Pathways enrollments
• Each member’s current level and progress
• “Ready to Advance” indicators when members complete a level
• Links to view detailed progress for any member

[Screenshot: Pathways Admin Dashboard showing members and their progress]

Enrolling a Member

Officers can enroll members in paths on their behalf:

1. From My Pathways or the Admin Dashboard, click Enroll a Member
2. Select the member from the dropdown
3. Select the path to enroll them in
4. Click Enroll Member

Viewing and Managing Member Progress

Officers can view any member’s Level Detail page to:

• See their complete progress
• Add speech projects for members
• Delete speech projects if needed
• Transfer historical role completions

Transferring Role History

For members who have prior Pathways progress from before joining The Club Schedule, officers can transfer that history:

1. View the member’s Level Detail page
2. Click Transfer History
3. Enter the role completions with dates
4. These appear with a “transfer” badge

Tips

Troubleshooting

I don’t see My Pathways in the menu

• Pathways Progress Tracking is only available for Toastmasters clubs
• Check that your club is set up as a Toastmasters organization

My meeting role wasn’t credited

• Roles are credited after the meeting date passes
• Make sure you’re enrolled in a path before the meeting
• Check that the role name matches what Pathways requires

I can’t link my speech to a meeting

• You can only link to meetings where you’re assigned as a Speaker
• The meeting must be in the future (published schedule)
• Ask an officer to assign you as a Speaker first

The Advance Level button doesn’t appear

• All role requirements must show a green checkmark
• All presentation requirements must be complete
• Check for “OR” groups where you need to complete at least one option

I can’t see the microphone icon on schedules

• Speech details are visible to club officers and the Toastmaster of the Week
• You must be viewing a regular meeting (not a special event)
• The icon only appears on Toastmasters club schedules

Related Articles

• Understanding Your Dashboard
• Managing Your Role Assignments
• Creating and Publishing Schedules (for officers)