Understanding The Dashboard

Understanding Your Dashboard

Your dashboard is the central hub of The Club Schedule. Learn about the features available to you and how to navigate the application.

Accessing Your Dashboard

After logging in, you’ll arrive at your dashboard automatically. You can always return to the dashboard by:

• Clicking the Dashboard link in the navigation menu
• Clicking your club name in the header

[Screenshot: Dashboard navigation showing Dashboard link highlighted]

Dashboard Sections

Your dashboard is organized into several sections. What you see depends on whether you’re a regular member or a club officer.

Quick Actions

The Quick Actions section gives you one-click access to common tasks:

• Send Feedback – Share suggestions or report issues with The Club Schedule team
• View Schedule – Jump directly to your club’s current schedule
• Manage Absence (members) or Manage Absences (officers) – Add or edit absence notifications
• Update Profile – Edit your contact information and preferences

[Screenshot: Quick Actions grid showing all four buttons]

Your Upcoming Assignments

This section shows roles you’ve been assigned for future meetings:

• Role name – Which role you’re assigned to
• Meeting date – When the meeting is scheduled
• Status – Whether you’ve confirmed, declined, or need to respond
• Action buttons – Confirm or Reject buttons for pending assignments

For pending assignments:

• Click Confirm to accept the role
• Click Reject to decline the role
• The status updates immediately when you click

Status badges:

• Pending (no badge) – Needs your response
• Confirmed (green) – You’ve accepted
• Rejected (red) – You’ve declined

[Screenshot: Upcoming Assignments section with example assignments in different statuses]

Speaker Signup Pool (Toastmasters Clubs Only)

If your club has enabled the Speaker Signup Pool feature, you’ll see this section:

• Join the pool – Register as a backup speaker
• View your status – See if you’re in the pool and your preference
• Update preference – Choose between “Notify me” or “Auto-assign and confirm”
• Leave the pool – Remove yourself from backup speaker consideration

[Screenshot: Speaker Signup Pool section showing join/status options]

Learn more in our Speaker Signup Pool Guide.

Officer-Only Sections

If you’re a club officer (President, VP Education, Secretary, or Admin), you’ll see additional sections.

Club Administration

Quick access to officer management tools:

• Manage Members – Add, edit, or deactivate members
• Email Members – Send announcements to your club
• Meeting Notifications – Configure automatic reminder emails
• Create Schedule – Generate a new meeting schedule

[Screenshot: Club Administration grid with all four options]

Recent Activity

Officers see a log of recent actions in the club:

• Member additions and updates
• Schedule publications
• Role assignment changes
• Absence notifications
• Email sends

This helps you stay aware of what’s happening in your club.

[Screenshot: Recent Activity section showing sample activity log]

Getting Started Banner

If you’re a new club officer and haven’t set up your members yet, you’ll see a purple “Getting Started” banner at the top of the dashboard. This guides you to:

1. Invite your club members
2. Assign officer roles
3. Configure club settings

The banner disappears once you’ve added members and assigned officer roles.

[Screenshot: Getting Started banner at top of dashboard]

System Announcements

Occasionally, The Club Schedule team will post important announcements that appear at the top of your dashboard:

• New features
• Scheduled maintenance
• Important updates
• Tips and best practices

These appear in a blue banner with a megaphone icon.

[Screenshot: System announcement banner example]

Dashboard Tips

For All Members

For Club Officers

What’s Not on the Dashboard

Some features require going to specific pages:

• Full schedule management – Click View Schedule, then use edit options
• Club settings – Access via the Settings menu (officers only)
• Detailed member profiles – Go to Manage Members and click on a member
• Billing information – Access via Settings > Billing & Subscription
• Role configuration – Go to Settings > Club Roles

Customizing Your Experience

While the dashboard layout is standardized, you can control some aspects:

• Email preferences – Set how often you receive notifications (Profile > Contact Preferences)
• Two-factor authentication – Add extra security (Profile > Security)
• Club selection – If you belong to multiple clubs, use the club selector in the header

Troubleshooting

I don’t see the Club Administration section

• This section only appears for club officers
• Check with your club President to confirm your officer role
• Your subscription must be active to see most officer features

My assignments aren’t showing

• Make sure you’re logged into the correct club (check the club name in the header)
• If you’re in multiple clubs, use the club selector to switch
• Contact an officer if you think you should have assignments but don’t see any

The dashboard looks different than described

• Make sure you’re logged in (not viewing as a guest)
• Clear your browser cache and refresh
• Try a different browser to rule out browser-specific issues

I see an error message

• Note the exact error text
• Try logging out and back in
• Contact support if the error persists

Mobile Dashboard

The dashboard is optimized for mobile devices:

• Sections stack vertically on smaller screens
• Buttons are touch-friendly
• Text is readable without zooming
• All features work on mobile browsers

You don’t need a separate mobile app – just visit The Club Schedule in your phone’s browser.

Related Articles

• Managing Your Role Assignments
• Creating an Absence
• Officer Roles and Permissions (for officers)
• Creating and Publishing Schedules (for officers)